More Information and to Apply, Go to: NBC Universal Here’s a better link (you can’t link directly, but you can search for the Job Number below) http://www.nbcunicareers.com/

Job Number 2431BR
Job Title Executive Assistant
Business Segment Film
Function Marketing
About Us

NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. Comcast Corporation owns a controlling 51% interest in NBCUniversal, with GE holding a 49% stake.

Career Level Entry-Level
City Universal City
U.S. State, China or Canada Provinces California
Country United States

Responsibilities Role Summary:
The Executive Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements.

Essential Responsibilities:

• Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
• Maintains proper recordkeeping and filing system for all work
• Composes and types routine e-mail correspondence
• Oversees department-wide script distribution and conference room bookings
• Performs basic administrative tasks, e.g. photocopying and filing
• Assists other department members as necessary
• May assist in making arrangements for temporary help, storage, meeting offsites etc.
• Handles extremely heavy phones, and acts as back up for the marketing team
• Takes notes during weekly meeting with marketing executives
• Maintains contact lists and meeting attendee email groups

Qualifications/Requirements Basic Qualifications:

• At least 3 years of experience supporting a senior level executive
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
• Knowledge of all basic office equipment required
• Bachelor’s degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)

Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing to take drug test and submit to a background investigation
Must be 18 years or older
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics

• Bachelor’s degree preferred
• Excellent verbal and written communication skills
• Initiative – Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented – Pays attention to multiple details and multiple tasks while minimizing errors
• Organization – In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Team Player – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Confidentiality – Must be able to maintain department business with the utmost confidentially
• Flexibility – Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

More Information and to Apply, Go to: NBC Universal Here’s a better link (you can’t link directly, but you can search for the Job Number below) http://www.nbcunicareers.com/

317105
POSITION: News Business Administrator
DEPARTMENT: News and Finance Departments
LOCATION: KGO-TV/ABC 7, San Francisco, CA.
INFO: https://disney.recruitmax.com/main/careerportal/Job_Profile.cfm?szOrderID=317105

OVERALL RESPONSIBILITIES: This position serves as the primary business operations analyst for the News Department. Duties include responsibility for payroll input processing, development of annual budgets and quarterly forecasts, accounts payable processing, and a variety of activities involved in assisting the News Director and Controller in managing the News department finances.

DESCRIPTION OF DUTIES:

Budget:

-Generate regular reports analyzing overtime, freelance utilization and T&E variance for budget management

-Budget build with variance explanations

-Update News Staff & Talent Salary Schedules

-News Freelance Headcount roll

-Review/update News headcount presentation support

-Input into ABC Forecast Tool

Forecast (Labor/Staff) — Quarterly

-Forecast build/roll with variance explanation

-Update News staff and talent salary schedules for actual and adjustments as needed

-News FL Headcount roll

-Summary of changes

Payroll

-Review time sheets every Friday & Monday

-Resolve time sheets issues (OT, union staff penalties, etc)

-Calculate AFTRA Freelance Vacation (May)

-Work with Payroll to track PA Vacation earned and taken

-Communication with staff regarding Union contract pay increases (when needed)

Human Resources

-Union contract administration (payroll related)

-New hire process for freelancers/daily hires: communication, new hire paperwork & orientation

-Supervise 2 staff

GL

-Invoice & P-Card review/tracking and research when needed

-T&E review and management (research when needed)

Other

-Vendor contracts administration

REQUIREMENTS: Degree in Accounting or Business is required, with at least 3-5 years of experience in a medium to large company. Media and news department experience is preferred.

Key competencies:

1) Work well under pressure with tight deadlines and shifting priorities.

2) Must have exceptional interpersonal and verbal skills with strong organizational skills.

3) Strong PC skills with spreadsheets and word processing in a Windows environment.

4) Experience in an SAP environment is a significant plus.

5) Analytical skills: Ability to work with union contracts in order to ensure payroll processing is correct and to assist in making efficient operational decisions for department with over 100 employees.

No relocation available.

NO PHONE CALLS PLEASE

Click here to apply online