Administrative Assistant – Film Music Business Affairs

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Job Number: 1123196

About Us
NBC Universal is one of the worlds leading media and entertainment companies. We develop, produce and market entertainment, news and information to a global market. NBC Universal owns and operates a valuable portfolio of news and entertainment networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks.

Posted Position Title
Administrative Assistant – Film Music Business Affairs

Career Level
Experienced

Function
Motion Pictures

Function Segment
Administration and Support

Location
United States

U.S. State or China Province
California

City
Universal City

Postal Code
91608-1002

Relocation Expenses
None

Role Summary/Purpose
This Administrative Assistant will provide administrative and personal support to the SVP, Music Business Affairs for Universal Pictures and to the Director, Music Business Affairs as needed.

Essential Responsibilities

* Assist SVP, Music Business Affairs with administrative tasks including, but not limited to: preparation of meeting materials, answering heavy phones, filing, faxing, dictation, photocopying and messengering correspondence and documents

* Schedule meeting and appointments

* Process expense reports

* Process check requests and interact with production accounting department to ensure payments are accurate and on time

* Red-line various legal agreements related to film music

* Create and maintain detailed status reports and documents and draft various correspondence

* Conduct research as it relates to current projects

* Maintain and organize files

* Interact positively with others and maintain relationships both internally and externally

* Arrange travel and all accommodations and create comprehensive and detailed itineraries as needed.

* Perform other related duties in support of the Film Music department as requested by management

Qualifications/Requirements
Basic Qualifications:

* At least 3 years of administrative experience

* Prior experience at a music or film company or an entertainment law firm.

* Prior experience red-lining agreements

* Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Eligibility Requirements:

* Interested candidates must submit a resume/CV online to be considered (job#: 1123196)

* Willingness to work overtime, and/or on weekends with short notice

* Must be willing to take drug test and submit to a background investigation

* Must have unrestricted work authorization to work in the United States

Additional Eligibility Qualifications
GE will only employ those who are legally authorized to work. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.

Desired Characteristics

* Ability to multi-task and work in a high speed, high stress office

* Excellent follow through

* Able to work with a variety of personalities

* Knowledge of music business/legal terminology

* Proven ability to exercise discretion and integrity

* Prior experience supporting a Sr. Level Executive

* Long-term interest in the business and legal affairs aspects of film music, as opposed to the creative side

* Proactive team player with excellent communication skills

* Confidence

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